Tell Us What You Need
We learn about your tasks, tools, work style, and priorities so we know exactly what to look for.
Meet Your Top 3 Executive Assistant Candidates
We screen and assess Executive Assistants, then shortlist three qualified candidates for you to interview and choose from.
You onboard your Executive Assistant into your business. DelegateZone handles HR, payroll, training support, and ongoing performance management.
Work With Your Assistant. We Manage the Rest.
We make hiring and managing a full-time Executive Assistant simple and stress-free.
How It Works
TOP 50 Executive Assistant Tasks
Administrative & Scheduling Support
Manage calendars and schedule appointments
Coordinate meetings, send invitations, and prepare agendas
Take, organize, and distribute meeting notes
Manage email inboxes, including filtering, prioritizing, and responses
Implement email rules and filters to streamline communication
Draft, edit, and proofread documents, reports, and presentations
Organize and maintain digital and physical filing systems
Create and update contact lists and databases
Transcribe audio and video recordings
Handle ad hoc administrative tasks as needed
Travel, Events & Logistics
Book travel arrangements including flights, hotels, and transportation
Coordinate virtual meetings, webinars, and online events
Assist with in-person event planning and logistics
Organize materials for board meetings and executive sessions
Coordinate team-building activities or company outings
Manage reservations, gifts, and personal appointments for executives
Operations, Finance & Reporting
Prepare and track invoices, expenses, and reimbursements
Create and submit expense reports
Track budgets and monitor financial data
Prepare KPI reports and performance summaries
Provide regular progress updates and status reports
Assist with project tracking to ensure deadlines are met
Support project management for specific initiatives
Research, CRM & Data Management
Conduct research and compile information on assigned topics
Perform market and competitor research
Manage CRM systems and maintain data accuracy
Monitor industry news and trends
Organize and manage digital assets such as documents, images, and videos
Set up and manage online surveys or polls
Sales, Marketing & Communications
Assist with sales presentations and proposals
Draft and format newsletters and internal updates
Support content creation and basic graphic design tasks
Schedule and manage social media posts
Update and maintain professional profiles such as LinkedIn
Assist with affiliate or referral program tracking
Support marketing material creation and distribution
Customer & Team Support
Provide customer support and respond to inquiries
Communicate and coordinate with internal team members
Liaise with vendors, suppliers, and service providers
Assist with onboarding new clients or team members
Interact with clients while maintaining a professional brand presence
HR, SOPs & Confidential Tasks
Assist with recruitment tasks such as job postings and applicant screening
Develop and maintain standard operating procedures (SOPs)
Handle confidential and sensitive information with discretion
Act as a problem-solver for operational and administrative issues
Personal & Executive Support
Handle personal tasks such as gift purchasing and reservations
Provide executive-level support for daily priorities
Coordinate personal and professional schedules
Assist with special requests and one-off projects
Support executives with ongoing administrative and operational needs